2019 Virtual Exhibitor Kit

Important Exhibitor Information

Exhibitor Checklist
Exhibitor Move-In and Move-Out Information
Parking Info
VCC Exhibitor Reference and Safety Guidelines
Shipping FAQ
Canadian Border Services Entry Letter
Exhibitor Terms and Conditions
2019 Exhibit Hall Draft Floor Plans


For questions about your Roundup 2019 exhibitor booth please contact Roxanne Finnie at [email protected] or 604.630.3927

Hotel & Directory Warning

Please be aware that some exhibitors have been contacted by organizations claiming to represent AME Roundup.
AME does not utilize any directory providers or use any hotel housing services.
Any calls you receive requesting your personal information to either book a hotel or enter a directory should be considered suspect.
Please be very cautious of personal information you provide over the phone.

Order Forms

Booth items, Audio Visual, Shipping and Customs:

Exhibitor Services  

Showtime Event and Display is the official Show Services and exhibitor audio visual provider for Roundup 2019
Davidson & Sons Event Logistics and Customs Services is the official shipping/customs provider for Roundup 2019

Order forms for additional booth items, audio visual and shipping/customs can all be accessed in the PDF Exhibitor Kits below.
Download PDF Showtime Exhibitor Order Forms
Download PDF Davidson & Sons Exhibitor Order Forms

Showtime Contact:
Phone: 1-800-721-0029 Option 3
Email: [email protected]

Davidson & Sons Contact: 
Stefanie Lane, Operations Manager
Phone: 1-604-697-2596
Email: [email protected]

Lead Retrieval Scanner

Click here to order online
Event Code: MERP0119W
Lead Retrieval PDF Order Form

Complimentary Conference Passes

  • All complimentary passes included in your booth are Full Delegate Passes.
  • The number of passes included depend on the number of days you are exhibiting.
  • Additional passes can be purchased as required.
  • Conference registration instructions will be provided once your booth has been paid in full.

Contact Roxanne Finnie at [email protected] or 604.630.3927  if you have questions regarding complimentary registration passes included with your booth or if you have not received your codes.

If you have have your codes and have registration questions/issues, please contact CONEXSYS Event Registration at  1.855.787.2457 or email: [email protected]

VCC Information and Order Forms

Exhibitor Services Department: 604-647-7480
VCC Exhibitor Services

  • Electrical (Note: Each booth is provided with one 750-watt electrical outlet. Use order form  for additional power requirements.)
  • Housekeeping
  • Internet/Telecon
  • Plumbing
  • Security (Note: General 24-hour security will be provided in the exhibit hall from 9:00 am on Sunday, January 27 to 2:30pm on Thursday, January 31. Use order form  to order additional security personnel for your booth if required)

IMPORTANT: Overhead Services (i.e. Rigging) and direct shipping to Convention is not permitted at Roundup.
Click here to order online

Safety Information and Wavers

VCC Balloon Waiver
VCC Fire Prevention


Catering cannot be ordered online.
Catering Department: 604.689.8232
VCC Food Sampling Guidelines
VCC Liquor Sampling Guide
VCC Exhibitor Catering Order Form