Frequently Asked Questions

AME Roundup 2025 will run from Monday, January 20 to Thursday, January 23. Pre-conference events will take place starting on Thursday, January 16.

AME Roundup 2025 will be held at the Vancouver Convention Centre, East Building – Under the Sails at Canada Place

The Vancouver Convention Centre East is located at 1055 Canada Pl, Vancouver, BC. Located in the heart of Downtown Vancouver, the convention centre can be conveniently reached via transit or taxi.

Yes, information for parking at the Vancouver Convention Centre can be found here. Parking is also available in nearby lots for a fee.

Please fill out this form to express interest in renting a meeting room during AME Roundup 2025. Rooms available are ideal for groups of 10+ people. A limited number of meeting rooms are available for rental at the Vancouver Convention Centre East.

Please note, this form is an expression of interest and does not act as a guaranteed booking. A deposit may be required upon confirmation.

AME will be in contact if a room is available.

AME Roundup 2025 will take place in-person. Delegates will receive recordings of the sessions within three weeks post-conference.

Short course details will be sent to registered participants one week before the start of the course. If your course starts in less than 3 business days and you have not received your details, contact [email protected] to inquire.

In January 2024, over 6,200 geoscientists, prospectors, financiers, investors, suppliers, governments and Indigenous partners attended from around the world in person in beautiful Vancouver, Canada.

Of the exhibitors in the Exhibit Hall, approximately:

• 4% Major mining companies
• 6% Government organizations
• 7% Other (Associations, Education)
• 15% Explorers
• 68% Service & supply companies

Visit the Vancouver Convention Centre Accessibility Page.

Yes, AME secured booking promo codes with select airlines and hotels. Please visit the page below for more information.

Yes, inside the Exhibit Hall, you will find a bistro that will offer espresso and other hot and cold drinks for purchase as well as a range of snacks.

From the Vancouver Convention Centre Accessibility Page:

“Our security personnel are trained as first responders in fire/safety and first aid emergencies including the use of on-site defibrillators, and we have a fully equipped first aid room in each of our buildings. Our facility complies with all federal, provincial and local regulations and laws governing accessibility and the rights of persons with disabilities.”

From the Vancouver Convention Centre Accessibility Page:

In the East building, this room is located up one set of escalators on the mezzanine level outside of Meeting Room 1/2/3

Want to get involved? Submit your talk or short course below.

Monday: 9:00 am – 4:00 pm PST
Tuesday: 9:00 am – 4:00 pm PST
Wednesday: 9:00 am – 4:00 pm PST
Thursday: 9:00 am – 2:30 pm PST

You do not need to be an exhibitor to visit, though all exhibitors and attendees need a pass to access the hall. All conference pass types allow access to the Exhibit Hall.

Priority renewal will be given to all 2024 exhibitors before opening to new exhibitors. If you exhibited at AME Roundup 2024 but have not received your invitation by July, please contact [email protected].

All other companies interested in exhibiting should complete the Exhibit Hall Application Form.

If you have any questions about your status, please contact Jasmine Lad at [email protected]   

For more information about the Project Generators’ Hub, the Prospectors’ Tent or the Core Shack, please visit their corresponding pages. Applications for each of these areas can be found on their respective pages.

We’re looking forward to seeing you in the AME Roundup 2025 Exhibit Hall! Visit the Exhibitor Kit page for all the information you need.

If you’re unable to find the information you’re looking for, please contact [email protected].

Your poster will be displayed in the Exhibit Hall during the Exhibit Hall hours. It will not be displayed on the AME Roundup website or in any of our supplementary publications. You are required to set up and take down your own poster at your allocated location during the time emailed to you.

Please see here for more information on the Poster Display.

No, we do not record the presentations. Please see here for more information on the Poster Display.

The exhibiting company that has AME Corporate Membership must occupy the exhibit space.

If your corporate name has recently changed, please contact [email protected] to change your corporate profile. AME does not permit double listings or sub-listings for exhibitors. If the company on record is found subletting or reselling, they will lose priority renewal for AME Roundup 2026 and moving forward.

The exhibiting company that has AME Corporate Membership must occupy the exhibit space. Each exhibitor space gets ONE listing in the conference daytimer.

AME Corporate Memberships are separated into categories depending on your organization’s involvement in the mineral exploration industry. Please visit the AME membership webpage for more information on corporate membership categories and fees.

Each 10′ x 10’ exhibitor space includes:

• Four-day exhibit booth:
  • Four (4) Exhibit Hall Passes
    • Two (2) Exhibit Hall Passes can be traded in for one (1) All Access Pass
• Two-day exhibit booth:
  • Two (2) Exhibit Hall Passes
    • Two (2) Exhibit Hall Passes can be traded in for one (1) All Access Pass

If you have a large exhibitor booth, your pass allotment will be multiplied by the number of 10’ spaces you are in.

High-visibility vests have to be worn by all exhibitors, contractors and booth builders at all times during move-in and move-out periods. To save time and money, please bring your own PPE or order vests from the Vancouver Convention Centre.

Please visit the Vancouver Convention Centre Accessibility Page for more information.

The distribution of materials outside a paid exhibit space is prohibited. Material may not be distributed in the aisles or in other areas of the building. If you witness this type of activity, please contact Show Management immediately so that we can address the situation.

Show Management can be found at the AME Booth (#1117) or email [email protected].

Registration for AME Roundup 2025 is now open.

Register Now

On-site registration hours:

Sunday, January 19: 7 AM – 7 PM
Monday, January 20: 7 AM – 7 PM
Tuesday, January 21: 7 AM – 7 PM
Wednesday, January 22: 7 AM – 7 PM
Thursday, January 23: 7 AM – 1 PM

We encourage delegates to pick up their badges on Sunday, January 19 to avoid the crowds on Monday morning.

If you have already purchased your AME Roundup pass, please have your QR code ready from your confirmation email and proceed to the Express Registration Desk.

Can’t find your confirmation email? Check your junk folder!

Before visiting the registration page, look at the Schedule at a Glance and think about the sessions and events you would like to attend. Then, look at the Registration & Pricing page, read about the different pass types and choose the best option for you. Then, follow the links to Registration.

Please note: You may be eligible for a discount or complimentary (COMP) pass as a session speaker, Exhibitor, employee of a sponsoring company, volunteer, AME Life Member or AME Pioneer (formerly Old-timer). AME will be sending COMP codes to eligible delegates shortly. Please check with your AME contact before registering if you think you may be eligible. Refunds will not be issued if you are eligible and you proceed without a code.

All AME memberships run from January to December. You do not need to hold a 2024 membership to become a member for 2025. We highly encourage you to purchase a membership while registering to take advantage of discounted member pricing. Membership for 2025 can be purchased at the same time as your conference pass.

Read more about the many benefits of membership belo or reach out to [email protected] for more information.

A receipt is automatically sent to the email address you’ve registered with within one hour of completing your registration. Please check your junk and spam inbox.

You can also log back into your registration by clicking on “Edit Existing Registration” on the Registration Landing Page.

Thank you for supporting AME through sponsorship. AME will be sending instructions on how to register delegates directly to the sponsor contact.

You may be eligible for a discount or complimentary (COMP) pass as a session speaker, Exhibitor, employee of a sponsoring company, volunteer, AME Life Member or AME Pioneer. Please check with your AME contact before registering if you think you may be eligible. Refunds will not be issued if you are eligible and you proceed without a code.

AME will be sending COMP codes to eligible delegates after registration opens.

You may be eligible for a discount or complimentary (COMP) pass as a session speaker, Exhibitor, employee of a sponsoring company, volunteer, AME Life Member or AME Pioneer. Please check with your AME contact before registering if you think you may be eligible. Refunds will not be issued if you are eligible and you proceed without a code.

Registering your company for a booth is different than registration for conference passes. If you would like to exhibit, please complete the Application Form. We will be in touch with further instructions if there is space available.

Thank you for volunteering at AME Roundup 2025. AME will be sending COMP codes to eligible delegates.

Upon registering and confirming your schedule for your minimum requirement of 12+ volunteer hours, you will then receive a COMP code.

For further questions, contact [email protected].

You may be eligible for a discount or complimentary (COMP) pass as a session speaker, exhibitor, employee of a sponsoring company, volunteer, AME Life Member or AME Pioneer. Please check with your AME contact before registering if you think you may be eligible.

Refunds will not be issued if you are eligible and you proceed without a code.

As a Life Member, you have your individualized Life Member code which, when entered, will unlock your complimentary membership and the member rates for the conference passes. Please enter this code into the registration when it asks if you would like to purchase or renew your membership.

If you have forgotten your code or if you have further questions, contact [email protected].

You may be eligible for a discount or complimentary (COMP) pass as a session speaker, exhibitor, employee of a sponsoring company, volunteer, or AME Pioneer. Please check with your AME contact before registering if you think you may be eligible.

Refunds will not be issued if you are eligible and you proceed without a code.

AME will be sending COMP codes to eligible delegates in the fall after registration opens. As an AME Pioneer, you will receive a code via email along with instructions on how to register for the AME Pioneers’ Lunch at AME Roundup.

For further questions, contact [email protected].

Refunds will not be issued if you are eligible and you proceed without a code.

Yes, you are required to buy an AME Student or Senior Membership in order to unlock the member-only discounted rate for conference passes.

If you think you qualify for a complimentary conference pass as an AME Pioneer (formerly known as AME Old-timer), COMP codes will be sent out after registration opens in the fall. AME Pioneers are people who have been officially accepted into this group by the committee. If you are unsure whether you are an AME Pioneer, please contact [email protected].

AME does not issue International Attendee Invitation Letters. For information on Canadian government requirements for visitors and contact information for Visa offices, please visit www.cic.gc.ca.

To apply for media accreditation, contact Morgan Murphy at 416-629-2143 or [email protected].

For more information, visit Media Accreditation.

If you applied for to be a media representative, the benefits are outlined in the agreement you were sent. If you have additional questions, please contact Morgan Murphy at 416-629-2143 or [email protected]

Cancellation requests must be received in writing before the deadline at 5:00 PM PST, Friday, December 6, 2024. No refunds will be processed after this deadline or on-site at the conference for any reason. Attendees unable to attend the conference may transfer their registration until January 3, 2025, by request in writing.

All delegate refunds are subject to a $95.00 (+ GST) processing fee. Refunds are not available for membership fees, ticketed events, short courses and other add-ons.

Read our Terms & Conditions for more information.

Any on-site badge reprints will be subject to an $85 (+GST) fee.

No reprints on any lost tickets.

The Association for Mineral Exploration (AME) is the lead association for the mineral exploration and development industry based in British Columbia. Established in 1912, AME represents, advocates, protects and promotes the interests of thousands of members who are engaged in mineral exploration and development in B.C. and throughout the world. AME encourages a safe, economically strong and environmentally responsible industry by providing clear initiatives, policies, events and tools to support its membership.

You do not need to be an AME member to attend AME Roundup 2025. AME members receive a discount on AME Roundup passes and benefits all year around. Contact us if you would like to learn more about benefits or need help with a cost analysis.

We also offer non-member pricing on AME Roundup passes for people who do not wish to be members, though we highly encourage you to purchase a membership with your pass registration.

All AME Individual and Student Memberships for 2025 can be purchased while registering for AME Roundup. Please renew/purchase your membership during AME Roundup registration to ensure you receive member pricing for the conference.

Corporate membership is not eligible for the AME Roundup member discount. All discounts on passes are attached to individual or student members.

All AME memberships run from January to December.

AME does not share nor sell our member, attendee, or exhibitor information. Please read more about AME Privacy Policy here. 

These are two common things you may be offered.

1. Attendee List – Per our privacy policy, this information is not released to anyone. As an exhibitor, the only way to obtain this information is to collect the details of people who stop by your booth.
2. Hotel Booking – Approved AME hotels or airlines will not contact you, you must initiate your requeset directly. Please see our Travel & Accomodations page for details and contact information. 

Reminder:

• Never provide your personal or financial information over the phone or via email.
• Resist the pressure to act immediately.
• Canada’s anti-spam legislation (CASL) came into effect July 1, 2014. It is in place to protect Canadians while ensuring that businesses can continue to compete in the global marketplace. For more information please visit gc.ca.

Please take precautions to ensure that you only visit official AME web pages and use official emails.

Official AME websites:
https://amebc.ca/
https://roundup.amebc.ca/
https://members.amebc.ca/

Official AME emails:
[email protected]
[email protected]
[email protected]
[email protected]